An Olive Branch

Dear Shambhala Community:

We regret that our previous letter regarding the Listening Post has caused some confusion. First, and most unfortunately, there was a typographical error in the email address for the Listening Post. We sincerely apologize for the frustration we caused for those who want to participate in the Listening Post. The correct email address is ListeningPost@An-Olive-Branch.org.

Second, with various groups involved in different tasks to facilitate the transition to new leadership and to address concerns about sexual harm, it is difficult to be entirely accurate in pinpointing when specific milestones will occur. Accordingly, in this revised letter, we have removed references to “September 1” and a new Code of Conduct. Separate information about a new ethics policy and complaint procedure will be forthcoming at a later date.

Starting on September 4, 2018, An Olive Branch began offering a Listening Post for current or past Shambhala members to report harm suffered because of sexual misconduct by Shambhala teachers and office holders. The purpose of the Listening Post is to enable any current or past Shambhala member who would like to confidentially report sexual abuse to do so in a safe and supportive context. Because experiencing and reporting harm is typically traumatic, we understand that reporters may be at different points in processing their experience. If you choose to report, we will respond to your individual needs and try to ensure that you always feel in control of the process.

After the Listening Post closes, An Olive Branch will prepare an anonymous summary of the reports of harm we received. This report will be given to the Interim Board of Directors and shared with the Shambhala community.
An Olive Branch is a neutral third party organization, independent from Shambhala, that assists reporters of harm by: 1) listening to reports of harm in an affirming and non-judgmental way; 2) offering support and encouragement to reporters; 3) helping reporters decide what, if any, actions they would like to take or any requests they would like to make of Shambhala; 4) identifying options available to reporters (such as filing a grievance or speaking to the independent investigator); and 5) serving, on request, as an advocate for reporters if they choose to take their complaint forward.

Reporters of harm have several options for action:

• First, you may speak to the Listening Post for support or you may submit a written report of harm if you prefer. Unless it is extended, we expect the Listening Post to continue until December 31, 2018.
• Second, regardless of whether you speak to the Listening Post, you may speak to the independent law firm (Wickwire Holm) investigating misconduct within Shambhala. Unless it is extended, the investigation will be open until October 31, 2018.
• Third, you may also file a grievance under the Care and Conduct Policy adopted by Shambhala in 2002. If you would like an advocate from An Olive Branch to work with you during this process, one will be provided.
• Fourth, you may report violations of the law to the appropriate law enforcement authorities in your locale.

For reporters who wish to converse in a language other than English, special arrangements for you to do so will be made. Please indicate your language preference in parentheses, e.g. (German), when you first contact us.

If you would like to report harm, please contact us at: ListeningPost@an-olive-branch.org. Please provide your name, email address and/or telephone number, and country or time zone. All information shared with the Listening Post will be kept strictly confidential unless you, as the reporter, direct us to share it with others.

We are aware that some people who have been harmed have already left Shambhala. If you know of someone like this, will you please forward our letter to them?

While we deeply regret that it is necessary to create a Listening Post at all, we are committed to offering a safe space for anyone who has experienced harm to be heard, pursue redress, if desired, and take another step in their healing journey.

Sincerely,

Dr. Barbara Gray
An Olive Branch

Dear Shambhala Community:

Starting on September 4, 2018, An Olive Branch will offer a Listening Post for current or past Shambhala members to report harm suffered because of sexual misconduct by Shambhala teachers and office holders. The purpose of the Listening Post is to enable any current or past Shambhala member who would like to confidentially report sexual abuse to do so in a safe and supportive context. Because experiencing and reporting harm is typically traumatic, we understand that reporters may be at different points in processing their experience. If you choose to report, we will respond to your individual needs and try to ensure that you always feel in control of the process.

After the Listening Post closes, An Olive Branch will prepare an anonymous summary of the reports of harm we received. This report will be given to the Interim Board of Directors and shared with the Shambhala community.

An Olive Branch is a neutral third party organization, independent from Shambhala, that assists reporters of harm by: 1) listening to reports of harm in an affirming and non-judgmental way; 2) offering support and encouragement to reporters; 3) helping reporters decide what, if any, actions they would like to take or any requests they would like to make of Shambhala; 4) identifying options available to reporters (such as filing a grievance or speaking to the independent investigator); and 5) serving, on request, as an advocate for reporters if they choose to take their complaint forward.

Reporters of harm have several options for action. These options are detailed in Figure 1 below and vary depending on the time period in which the harm occurred. For example, if you experienced harm between January 1, 2002 and September 1, 2018, you have three options:

• First, you may speak to the Listening Post for support or you may submit a written report of harm if you prefer. We expect the Listening Post to continue until December 31, 2018.
• Second, regardless of whether you speak to the Listening Post, you may speak to the independent law firm (Wickwire Holm) investigating misconduct within Shambhala. The investigation will be open until October 31, 2018.
• Third, you may also file a grievance under the Care and Conduct Policy adopted by Shambhala in 2002. If you would like an advocate from An Olive Branch to work with you during this process, one will be provided.

If you experienced harm prior to 2002, you may contact the Listening Post and/or Wickwire Holm. A separate process to address these complaints of harm is currently being developed because they predate the 2002 Care and Conduct Policy. Reports of harm that occur after September 1, 2018 will fall under the new Code of Conduct soon to be approved by the outgoing Kalapa Council. Shambhala will send a separate communication about this new Code of Conduct as soon as it is approved.

For reporters who wish to converse in a language other than English, special arrangements for you to do so will be made. Please indicate your language preference in parentheses, e.g. (German) when you first contact us.

If you would like to report harm, please contact us at: ListeningPost@an-olive-banch.org. Please provide your name, email address and/or telephone number, and country or time zone. All information shared with the Listening Post will be kept strictly confidential unless you, as the reporter, direct us to share it with others.

We are aware that some people who have been harmed have already left Shambhala. If you know of someone like this, will you please forward our letter to them?

While we deeply regret that it is necessary to create a Listening Post at all, we are committed to offering a safe space for anyone who has experienced harm to be heard, pursue redress, if desired, and take another step in their healing journey.

Sincerely,

Dr. Barbara Gray
An Olive Branch

Dear Members of the Shambhala Community,

Our letter of July 19 introduced An Olive Branch and some of the work we are doing with Shambhala. We are resending that letter at this time to remind you about two current elements of our work that have been under way since July:

• Our work on the ethics policy and grievance procedure is progressing swiftly and should be completed by early September.
• Within a week, we expect to send detailed information about the Listening Post – a process for hearing reports of harm in a safe and confidential manner and providing advocacy services to support reporters who want to invoke Shambhala’s grievance procedure.

Our letter of introduction is re-posted below.

---

Dear Members of the Shambhala Community,

We are writing this letter to introduce ourselves and announce that Shambhala’s Kalapa Council has engaged the services of An Olive Branch to support the sangha’s healing and reconciliation in the wake of complaints raised about ethical misconduct on the part of Sakyong Mipham Rinpoche and others within the community. We also want you to know about the ways you can be involved in our work if you so choose.

About An Olive Branch
An Olive Branch was formed in 2011 as a project of the Zen Center of Pittsburgh. Growing out of the need for greater understanding and reduction of ethical misconduct on the part of religious leaders, we provide services to organizations in conflict after a beloved teacher has been accused of misconduct. We promote understanding and healing and work to strengthen organizations’ boards and policies to reduce the likelihood of future misconduct. We have expertise, knowledge of best practices, and standards of excellence for our services. Our consultants have complementary skills related to training, facilitation, governance, and intervention.

Please see our website, www.an-olive-branch.org, for our white paper on Clergy Sexual Misconduct and the Misuse of Power, a webinar series on Ethics in American Buddhist Groups, and other resources.

Questions about this project or about An Olive Branch may be directed to me, Katheryn Wiedman, Co-Director of An Olive Branch and Project Director for the Shambhala project: katheryn@an-olive-branch.org

Timeline
Earlier this year, a member of the Kalapa Council contacted An Olive Branch to inquire about our services and ask how we could help with publicly emerging claims of sexual misconduct within the community.

In Boulder, CO on June 23, 2018 a Kalapa Council task group met with co-directors of An Olive Branch, Dr. Katheryn Wiedman and Leslie Hospodar. The purpose of the meeting was two-fold:

1. For the Council members to describe the organization’s needs and to ask questions about our services and
2. For An Olive Branch to learn more about the situation within Shambhala and to determine the appropriate services to include in a proposal.

During the following week, An Olive Branch developed an agreement that was accepted by the outgoing Shambhala Kalapa Council on July 5, 2018. They believe, as we do, that our work with Shambhala will be important to the community’s healing. Although the Council members are stepping down, we are beginning our work now while the leadership transition is underway. The agreement includes the following elements:

1. Drafting a new ethics policy and grievance procedure
2. Providing a “Listening Post” and “Advocacy Service”
3. Providing training on the abuse of power for the Shambhala Interim Board
4. Facilitating a planning session for the Shambhala Interim Board
5. Facilitating regional communication meetings
6. Working to promote reconciliation within the community.

As an individual member, two of the elements listed above are of importance to you at this time because they involve your participation. They are the subject of the remainder of this letter:

• New Ethics Policy and Grievance Procedure
• Listening Post and Advocate for Reporters of Harm.

New Ethics Policy and Grievance Procedure
Over the past months, the Kalapa Council has received a range of comments from people in the community including that the existing “Shambhala Care and Conduct” policy and its procedures for filing a complaint are not conducive to filing reports of ethical misconduct. In response, the Kalapa Council empaneled a task force to develop a more specific sexual misconduct policy and established a timeline for drafting, seeking input, and adopting this policy.

In light of the urgency raised by recent allegations, An Olive Branch offered to draft a new Shambhala ethics policy and grievance procedure for review by the task force. Our advice is based on best practices for organizational ethics policies that define acceptable/unacceptable behavior for teachers and members and specifies fair grievance procedures. We will be working with Shambhala representatives to review/revise the draft to ensure that it reflects both Shambhala’s aspirations for a new culture of responsibility and today’s ethical standards. When the new ethics policy and grievance procedure are adopted, all Office Holders will be required to comply with it and signify their understanding by signing an Oath of Understanding and Adherence.

Developing a new ethics policy and grievance procedure is the first order of business in our work with Shambhala because these documents will establish clear ethical expectations for everyone in the community and provide simple and well-defined steps to follow for people who have grievances. Work on these documents is now underway.

Listening Post and Advocacy Service
Once the new ethics policy and grievance procedure are in place, An Olive Branch will offer a Listening Post for individuals who want to report sexual or physical misconduct. The Listening Post will provide a way for them to tell their story to a neutral third party and to be heard in a safe, compassionate, and confidential manner. The Listening Post will also be available to any current or past Shambhala members who have regrets about contributing to such misconduct directly or indirectly (e.g., severe stress or guilt from witnessing abuse but not stopping it or reporting it). Priority for the Listening Post will be given to Shambhala members who have experienced either of these types of harm.

The Listening Post has three objectives:

1. First and foremost, provide some measure of relief to people who are suffering because of sexual or physical misconduct by a Shambhala leader;
2. Help these reporters of harm formulate any requests they would like to make to the organization’s leaders;
3. Expose the full extent of damage to the fabric of the sangha from sexual and physical misconduct.

To accomplish the third objective, a summary of the information collected via the Listening Post will be reported to the Shambhala Interim Board and later to the community. Reporters of harm have the right to remain anonymous; both An Olive Branch and the Shambhala Interim Board respect this right. Names and identifying details of the reporters of harm will be carefully omitted from all reporting unless an individual reporter requests to be identified.

Any reporters of harm who wish to also report their experience to the independent investigators hired by Shambhala and/or to use the revised grievance procedure to resolve their claims will be directed to these processes respectively.

In addition, An Olive Branch will offer an Advocacy Service for reporters of harm who want help in following the new grievance procedure or participating in the investigation. The Advocate will support these individuals in using the grievance procedure but cannot provide legal representation.

What’s Next
An Olive Branch will communicate additional information and instructions on how to contact the Listening Post as soon as the new ethics policy and grievance procedure are in place. We expect that the Listening Post will begin in early September, once the new ethics policy and grievance procedure are approved.

Work on the other elements of the agreement will commence once the new Shambhala Interim Board is seated. Throughout the project, we will be in close communication with you as work on each element proceeds.

Underlying our work with the Shambhala community is the intent to create a new culture of physical safety and psychological health. We believe that through working together with open hearts and minds everyone can learn from this situation, strengthen Shambhala’s collective spirit, and promote equanimity.

 

Katheryn D. Wiedman, Ph.D.
Project Director
Co-director of An Olive Branch
katheryn@an-olive-branch.org

Dear Members of the Shambhala Community,

We are writing this letter to introduce ourselves and announce that Shambhala’s Kalapa Council has engaged the services of An Olive Branch to support the sangha’s healing and reconciliation in the wake of complaints raised about ethical misconduct on the part of Sakyong Mipham Rinpoche and others within the community. We also want you to know about the ways you can be involved in our work if you so choose.

About An Olive Branch
An Olive Branch was formed in 2011 as a project of the Zen Center of Pittsburgh. Growing out of the need for greater understanding and reduction of ethical misconduct on the part of religious leaders, we provide services to organizations in conflict after a beloved teacher has been accused of misconduct. We promote understanding and healing and work to strengthen organizations’ boards and policies to reduce the likelihood of future misconduct. We have expertise, knowledge of best practices, and standards of excellence for our services. Our consultants have complementary skills related to training, facilitation, governance, and intervention.

Please see our website, www.an-olive-branch.org, for our white paper on Clergy Sexual Misconduct and the Misuse of Power, a webinar series on Ethics in American Buddhist Groups, and other resources.

Questions about this project or about An Olive Branch may be directed to me, Katheryn Wiedman, Co-Director of An Olive Branch and Project Director for the Shambhala project: katheryn@an-olive-branch.org

Timeline
Earlier this year, a member of the Kalapa Council contacted An Olive Branch to inquire about our services and ask how we could help with publicly emerging claims of sexual misconduct within the community.

In Boulder, CO on June 23, 2018 a Kalapa Council task group met with co-directors of An Olive Branch, Dr. Katheryn Wiedman and Leslie Hospodar. The purpose of the meeting was two-fold:

1. For the Council members to describe the organization’s needs and to ask questions about our services and
2. For An Olive Branch to learn more about the situation within Shambhala and to determine the appropriate services to include in a proposal.

During the following week, An Olive Branch developed an agreement that was accepted by the outgoing Shambhala Kalapa Council on July 5, 2018. They believe, as we do, that our work with Shambhala will be important to the community’s healing. Although the Council members are stepping down, we are beginning our work now while the leadership transition is underway. The agreement includes the following elements:

1. Drafting a new ethics policy and grievance procedure
2. Providing a “Listening Post” and “Advocacy Service”
3. Providing training on the abuse of power for the Shambhala Interim Board
4. Facilitating a planning session for the Shambhala Interim Board
5. Facilitating regional communication meetings
6. Working to promote reconciliation within the community.

As an individual member, two of the elements listed above are of importance to you at this time because they involve your participation. They are the subject of the remainder of this letter:

• New Ethics Policy and Grievance Procedure
• Listening Post and Advocate for Reporters of Harm.

New Ethics Policy and Grievance Procedure
Over the past months, the Kalapa Council has received a range of comments from people in the community including that the existing “Shambhala Care and Conduct” policy and its procedures for filing a complaint are not conducive to filing reports of ethical misconduct. In response, the Kalapa Council empaneled a task force to develop a more specific sexual misconduct policy and established a timeline for drafting, seeking input, and adopting this policy.

In light of the urgency raised by recent allegations, An Olive Branch offered to draft a new Shambhala ethics policy and grievance procedure for review by the task force. Our advice is based on best practices for organizational ethics policies that define acceptable/unacceptable behavior for teachers and members and specifies fair grievance procedures. We will be working with Shambhala representatives to review/revise the draft to ensure that it reflects both Shambhala’s aspirations for a new culture of responsibility and today’s ethical standards. When the new ethics policy and grievance procedure are adopted, all Office Holders will be required to comply with it and signify their understanding by signing an Oath of Understanding and Adherence.

Developing a new ethics policy and grievance procedure is the first order of business in our work with Shambhala because these documents will establish clear ethical expectations for everyone in the community and provide simple and well-defined steps to follow for people who have grievances. Work on these documents is now underway.

Listening Post and Advocacy Service
Once the new ethics policy and grievance procedure are in place, An Olive Branch will offer a Listening Post for individuals who want to report sexual or physical misconduct. The Listening Post will provide a way for them to tell their story to a neutral third party and to be heard in a safe, compassionate, and confidential manner. The Listening Post will also be available to any current or past Shambhala members who have regrets about contributing to such misconduct directly or indirectly (e.g., severe stress or guilt from witnessing abuse but not stopping it or reporting it). Priority for the Listening Post will be given to Shambhala members who have experienced either of these types of harm.

The Listening Post has three objectives:

1. First and foremost, provide some measure of relief to people who are suffering because of sexual or physical misconduct by a Shambhala leader;
2. Help these reporters of harm formulate any requests they would like to make to the organization’s leaders;
3. Expose the full extent of damage to the fabric of the sangha from sexual and physical misconduct.

To accomplish the third objective, a summary of the information collected via the Listening Post will be reported to the Shambhala Interim Board and later to the community. Reporters of harm have the right to remain anonymous; both An Olive Branch and the Shambhala Interim Board respect this right. Names and identifying details of the reporters of harm will be carefully omitted from all reporting unless an individual reporter requests to be identified.

Any reporters of harm who wish to also report their experience to the independent investigators hired by Shambhala and/or to use the revised grievance procedure to resolve their claims will be directed to these processes respectively.

In addition, An Olive Branch will offer an Advocacy Service for reporters of harm who want help in following the new grievance procedure or participating in the investigation. The Advocate will support these individuals in using the grievance procedure but cannot provide legal representation.

What’s Next
An Olive Branch will communicate additional information and instructions on how to contact the Listening Post as soon as the new ethics policy and grievance procedure are in place. We expect that the Listening Post will begin in early September, once the new ethics policy and grievance procedure are approved.

Work on the other elements of the agreement will commence once the new Shambhala Interim Board is seated. Throughout the project, we will be in close communication with you as work on each element proceeds.

Underlying our work with the Shambhala community is the intent to create a new culture of physical safety and psychological health. We believe that through working together with open hearts and minds everyone can learn from this situation, strengthen Shambhala’s collective spirit, and promote equanimity.

 

Katheryn D. Wiedman, Ph.D.
Project Director
Co-director of An Olive Branch
katheryn@an-olive-branch.org